1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on September 18, 2014

Attachment: Disciplinary Minutes-2014 September 18.pdf (Confidential Item)
Attachment: Sept 18, 2014 Regular Mtg.pdf

Deputy Superintendent

3. C-2 Proposed Allocation Changes for 2014-2015

Attachment: Allocation Summary - October 16, 2014.pdf

Human Resources

4. C-5 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 10 16 14.pdf

5. C-6 Appointments, Transfers, and Redesignations of Out-of-Field Teachers

Instruction

6. C-9 Authorized Provider Agreement Between American Red Cross and The School Board of Clay County

Attachment: Clay County School Board AP Agreement.pdf

7. C-11 Student Travel

Attachment: Oct 2014 - Student Travel.pdf

8. C-12 2014-15 Florida State College of Jacksonville Dual Enrollment Articulation Agreement

Attachment: Oct 2014 - 2014-15 FSCJ Dual Enrollment Agreement.pdf

9. C-13 Contract with Young Rembrandts

Attachment: Young Rembrandts Contract August 2014 until Terminated.pdf

10. C-14 Overnight/Out of State Travel

Attachment: overnight travel 10-16-14 agenda.pdf

11. C-15 Affiliation Agreement Between the CCSD and Greystone Healthcare Management Corp

Attachment: Greystone Healthcare Affiation Agreement, 2014.pdf

12. C-16 2014-15 SJR State's Work Ready Youth Program Agreement

Attachment: Oct 2014 - 2014-15 SJR State's Work Ready Youth Program Agreement.pdf

13. C-17 Articulation Agreement with University of Northwestern Ohio

Attachment: ArticulationAgreement-Univ Northwestern Ohio.pdf

14. C-18 Instructional Leadership and Faculty Development Grant

Attachment: Instructional Leadership & Faculty Development Grant - 1935.xlsx.pdf

15. C-19 Approve Consultant Agreement - St. John's Country Day School - Dr. Hal Urban

Attachment: Consultant Agreement Dr. Urban.pdf

16. C-20 Agreement Between the School Board of Clay County and DES of Florida, LLC

Attachment: Clay.LPO. AProfessional Admin..pdf

17. C-21 Approval of Out of State Travel Learning Forward Conference

Attachment: Learning Forward Conference.pdf

18. C-22 2014-2015 Title I Private School Reciprocal Agreements Between Counties

Attachment: 2014-2015 Title I Private School Reciprocal Agreement with Bradford County.pdf
Attachment: 2014-2015 Title I Private School Reciprocal Agreement with Duval County.pdf

19. C-23 Contract for SEDNET support staff.

Attachment: SEDNET Support Services Contract 2014-2015.pdf

Business Affairs

20. C-24 2013-2014 Fiscal Year Program Cost Report

Attachment: Fiscal Year 13-14 Program Cost Report.pdf

21. C-25 Delta Dental Business Associate Agreement

Attachment: Delta Dental BAA Agreement 2014.pdf

22. C-26 Monthly Property Report - September, 2014 - Furniture/Equipment

Attachment: Furniture-Equipment Report-September, 14.pdf

23. C-27 Monthly Property Report - September, 2014 - AV Materials

Attachment: Audiovisual Report-September, 14.pdf

24. C-28 Monthly Property Report - September, 2014 - Software

Attachment: Software Report-September, 14.pdf

25. C-29 Monthly Property Report - September, 2014 - Vehicles

Attachment: Vehicles Report-September, 14.pdf

26. C-30 Deletion of Certain Items Report - October, 2014

Attachment: Deletion Report-October, 14.pdf
Attachment: Deletion Report (Attachment)-October, 14.pdf

27. C-31 Budget Amendments for the Month of September, 2014

Attachment: budget cover sheet(impact stmt).pdf
Attachment: Budget Amendments.pdf

28. C-32 Warrants and Vouchers for September 2014

Attachment: WARRANTS AND VOUCHERS 2014 SEPT.pdf

29. C-33 Writeoff Non-sufficient Checks at School

Support Services

30. C-34 Pre-Qualification of Contractors

Attachment: Contractor List 10,16,14.pdf

31. C-35 Right-of-Way Easement with Clay Electric Cooperative, Inc. for OakLeaf High School Relocatable Area

Attachment: RofW Easement Clay Elec. OHS.pdf

32. C-36 Additive Change Order #5 (Direct Purchasing) for Middleburg Elementary School Cafeteria Expansion

Attachment: CO 5, MBE Cafe Exp.pdf

33. C-37 Final Completion of Middleburg Elementary School Cafeteria Expansion

Attachment: Final Comp MBE Cafe Exp.pdf

34. C-38 Final Completion of Orange Park High School Roof Replacement Building 4

Attachment: Final Comp OPH Roof.pdf

35. C-39 Clay County Utility Authority Certificate of Construction Completion for Middleburg Elementary

Attachment: CCUA Cert of Constr Compl MBE.pdf

36. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of Items C-3, C-4, C-7, C-8, and C-10 that were moved to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

37. Teresa Dixon

Minutes: Speaking on behalf of the Clay Educational Staff Professional Association, Teresa Dixon thanked Board members who accepted the union's challenge to work a day as a support employee.  Mrs. Studdard, Mrs. Kerekes, and Mrs. Bullock reported on their work day experiences and were presented certificates by CESPA.

38. Virginia Collins - Clay County Schools: What can we do to improve our school district?

Minutes: Mrs. Collins was not able to attend the meeting due to a death in the family.

Superintendent

39. D-1 Superintendent's Update

Minutes: Superintendent Van Zant commented on the successful Health Fair and also on Career-Based Academies.

School Board Members

40. D-2 Amend the Contract for Secretarial services provided by Sabrina Gaston to the School Board Attorney (Janice Kerekes)

Attachment: 10-16-14 Gaston Contract Amendment.pdf
Minutes: 

Speaker from the Audience:  Amber Shepherd

Mrs. Kerekes commented that this amendment would align Mrs. Gaston's contract  with the traditional calendar year, January through December. 

Motions:
Motion to approve	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

41. D-3 Discuss Financial Impact of Appointed Superintendent and Approve motion to postpone the appointment process until 2016 general election – should the ballot initiative pass in November 2014 general election (Johnna McKinnon)

Attachment: 10-16-14 Alachua County.pdf
Attachment: 10-16-14 Hernando County.pdf
Attachment: 10-16-14 Indian River County.pdf
Attachment: 10-16-14 Osceola County.pdf
Attachment: 10-16-14 St Johns County.pdf
Attachment: 10-16-14 St Lucie County.pdf
Attachment: 10-16-14 McKinnon's Appointed vs Elected Hand Out.pdf
Attachment: 10-16-14 McKinnon's Cost Benefit Analysis.pdf
Minutes: 

Speakers from the Audience: Keith Nichols, Elaine Weistock, Melanie Sanders, and Travis Christenson

Mrs. McKinnon addressed the financial impact of an appointed superintendent and other data showing that an appointed superintendent does not yield higher district outcomes. She reviewed a powerpoint presentation she prepared of cost comparisons with like-sized Florida counties. Following her presentation, there was Board discussion. 

Motions:
Motion to postpone appointment process until 2016.	- FAIL
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Johnna McKinnon	- Aye
Carol Studdard	- Nay
Tina Bullock	- Nay
Lisa Graham	- Aye
Janice Kerekes	- Nay

42. D-4 Public Hearing on amendments to School Board Policy 6GX-10-1.03(D)1, The Superintendent of Schools; Appointment of Superintendent; Job Description, minimum qualifications and performance responsibilities (Janice Kerekes)

Attachment: 10-16-14 Policy 1.03 D (1) (2).pdf
Minutes: 

The public hearing was opened.

Speakers from the Audience:  Travis Christenson, Amber Shepherd, Keith Nichols, Joe Riley, and Sylvia Croft

Following speaker comments, the public hearing was closed.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

43. D-5 Public Hearing on amendments to School Board Policy 6GX-10-1.03(D)2, The Superintendent of Schools; Appointment of Superintendent; Candidate Search, Evaluation and Hiring (Janice Kerekes)

Attachment: 10-16-14 Policy 1.03 D (1) (2).pdf
Minutes: The public hearing was opened. No one came forward to speak to the item and the public hearing was closed.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

44. D-6 Approve Citizen Application Form For Clay County School Board Superintendent Selection Committee members (Janice Kerekes)

Attachment: 10-16-14 Selection Committee Application Form.pdf
Minutes: Speaker from the Audience:  Amber Shepherd

Motions:
Motion to approve the application form and direct the superintendent to get the appropriate MIS form authorization, and then to publish the application form on the school district website immediately. Applications are to be sent to Karen Bush and a copy of all applications shall be sent to Bruce Bickner.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

Deputy Superintendent

45. C-3 Network and District Device Overview School District of Clay County (Pulled by Mrs. Kerekes)

Attachment: SDCC Network and Device Overview Final.pdf
Minutes: Mrs. Kerekes pulled the item for discussion.  At her request, Carl Hendrick, Director of Information Services, clarified that both this item and the following item are guidelines for employees to be included in the Employee Handbook.   

46. C-4 Employee Social Media Guidelines School District of Clay County (Pulled by Mrs. Kerekes)

Attachment: Social Media Guidelines-Employee Final.pdf
Minutes: 

Speaker from the Audience: Liz Crane

Mr. Hendrick explained that these guidelines are provided as information only to assist employees with their personal use of social media on their own time.  It was also noted that the school district has a student "opt out" policy for posting pictures on Facebook.

Human Resources

47. D-7 Human Resources - Special Action A

Attachment: Special Action A 10 16 14.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

48. D-8 Human Resources - Special Action B

Attachment: Special Action B 10 16 14.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

49. D-9 Human Resources - Special Action C

Attachment: Special Action C 10 16 14.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

50. C-7 Adoption of Digital Classrooms Plan (Pulled by Mr. Bickner)

Attachment: DIGITAL CLASSROOMS PLAN DRAFT 100714.pdf
Attachment: 10-16-14 Amended Budget Narrative Form .pdf
Minutes: Mr. Bickner pulled this item to call attention to incorrect object codes on Page 3 of the backup attachment.

Motions:
Approve	-
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham

51. C-8 Resolution Endorsing Red Ribbon Week, October 23-21, 2014

Attachment: Red Ribbon Week.pdf
Minutes: 

Speaker from the audience: Karen Donovan

It was noted for the record that the correct dates for Red Ribbon Week are October 23-31, 2014.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

52. C-10 Permission To Travel Out of State (Pulled by Mr. Bickner)

Minutes: Mr. Bickner clarified that the out of state training location has been changed from Washington, D.C. to San Antonio, Texas.  There is no financial impact because the travel is required and allocated in the budget of the grant.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

53. D-10 Monthly Financial Report for September, 2014

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Sept 2014.pdf
Attachment: PAGE 2 MONTHLY FIN GREV Sept, 2014.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP Sept 2014.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP Sept 2014.pdf
Attachment: PAGE 5 Capital Projects Sept 2014.pdf
Attachment: PAGE 6 Capital Projects By Project Sept 2014.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE Sept 2014.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X Sept 2014.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X Sept 2014.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE Sept 2014.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, noted that this week was an official FTE count week.  The student head count is factored into a state funding formula that determines our local revenue from the state.

Motions:
Approve	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Support Services

54. D-11 Authorize Appraisals, Surveys and Environmental Studies of specified parcels of property for School District use

Attachment: Land, 10,16,14.pdf
Minutes: John Merrill, Assistant Superintendent for Support Services, led discussion about several parcels of land that have potential options for donation, purchase, sell, or swap.

Motions:
Authorize appraisals, surveys and environmental studies on five (5) of the proposed parcels (excluding the Amerigas parcel) with the proviso that they be negotiated with the owners so there is no cost to the school district and that the school district shall bear the cost of the appraisal, survey and environmental study for the Washington parcel that is being offered as a donation.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

55. Speakers from the Audience

Minutes: 

Liz Crane - bullying

Keith Nichols - special education programs/teacher

Amber Shepherd - public endorsement of candidates

 

56. Comments

Minutes: Superintendent Van Zant announced this week as National School Food Services Week.

57. Comments

Minutes: Board members reminisced and expressed their appreciation to Lisa Graham on her retirement after 24 years of service, and to Tina Bullock for her two years of service, as school board members.